MULTI Student Field Trip – Pre Determined Student Fee

Body

Instructions include

Uses limited to allocating Student Field Trip Fees. All Field trip expenses are paid from general fund discretionary, not allocated to student allotment expense program GL Codes. The discretionary program funds are partially reimbursed with Student Field Trip Fees
Field trip expenses must be the same or greater than the student field trip fees collected.
Field Trip expenses and Student Fees posted to Project “XXXAFTFEE” XXX=School ABBR
USE ALL CAPS
Total of all Credits and Debits must equal prior to releasing General Journal into workflow

Instructions

Recognizing field trip expenses when paid from general fund discretionary that will be partially reimbursed with student allotment field trip fees.
1. All Purchase orders and Pcard expenses created for expenses related to Multi Student Field trips being paid with Student Field Trip Fees, should be coded using Project String “XXXAFTFEE”

Instructions

Allocating Student Field Trip Fee to Student Allotment and partially reimburse discretionary funds

Automated Process in Synergy.

TBC
1. Assign Workshops to course ADV3
2. Assign Clubs to course ADV4
3. Assign Field Trips to course ADV5
4. Use the Course Vendor screen to put in value associated with each of these events.
Automatically export out of Synergy into MUNIS as a debit.

Instructions

Automated Process in Synergy.

As per the school process. Click the refund button on the Teacher Adviser Screen, ILP Tab for the specific course.
Automatically export out of Synergy into MUNIS as a credit.