Expense Claims ESS Mileage

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Overview:

Mileage Reimbursements are tracked and entered through ESS.
My Mileage holds data for 45 days. Employees must submit their mileage monthly or they risk losing mileage data.
Mileage claims are reimbursed through Payroll.

My Mileage (Limited Staff have access to this application)See More

Step One is to get your mileage data from MyMileage.

Open Employee Quick Links and click My Mileage.

Click “MyMileage” tab.

Record total mileage traveled, located on left side of report, then click “Email Mileage to Me”.

In Outlook open “Mileage Export” email, click the Acrobat tab and “Convert to Adobe PDF”.

Rename mileage export file using the naming convention “Month Mileage Year” and save to desktop.

You can now move to Step Two, below.

Employee Self Service (Munis Self Serve)See More

Step Two is to submit your mileage claim in Munis Self Serve.

Open Employee Self Service and sign in with your Active Directory information. (ab012345@ad.matsuk12.us)
Click “My Expense Reports” in the left-hand menu.
To add a new claim, click Add Claim in top right.
On the Add Claim pop out:
1. Select [YEAR] CALENDAR YEAR MILEAGE IN DISTRICT as the “Claim Type”
2. Click “Next.”
Enter information
- Title (such as “Aug Mileage 2024”),
- department
- start/end date
- description, then Next
To add mileage: Click on the plus sign next to “Add Unit Expenses”.
From the window that pops up: NOTE: Currently the text does not show up, just click the Expense Type dropdown and click where you think you should see the item description.
- Choose “[YEAR] Mileage ID” as the Expense Type.
- From the My Mileage Report enter the total miles traveled.
- Date incurred will be the last day of travel for this claim.
- Comments box enter the title of your mileage report.
Click “Next.”
Repeat step 6 for homebound visits or locations traveled with no District ID reader card.
Click on “Attach supporting documents”, choose File, and upload the PDF mileage report.
To save your claim and add to it later, click “Save For Later” at the bottom of the screen.
To update the claim later:
1. Sign into Employee Self Service, and My Expense Reports from the left-hand menu.
2. Scroll to the bottom and Click the pencil on the correct claim.
3. Update the needed information or Repeat step 6 and click next, uplodad PDFs and Next
To submit your claim, click “Submit.”