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Overview:
- Mileage Reimbursements are tracked and entered through ESS.
- My Mileage holds data for 45 days. Employees must submit their mileage monthly or they risk losing mileage data.
- Mileage claims are reimbursed through Payroll.
My Mileage (Limited Staff have access to this application)
Step One is to get your mileage data from MyMileage.
- Open Employee Quick Links and click My Mileage.
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- Click “MyMileage” tab.
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- Record total mileage traveled, located on left side of report, then click “Email Mileage to Me”.
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- In Outlook open “Mileage Export” email, click the Acrobat tab and “Convert to Adobe PDF”.
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- Rename mileage export file using the naming convention “Month Mileage Year” and save to desktop.
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You can now move to Step Two, below.
Employee Self Service (Munis Self Serve)
Step Two is to submit your mileage claim in Munis Self Serve.
- Open Employee Self Service and sign in with your Active Directory information. (ab012345@ad.matsuk12.us)
- Click “My Expense Reports” in the left-hand menu.
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- To add a new claim, click Add Claim in top right.
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- On the Add Claim pop out:
- Select [YEAR] CALENDAR YEAR MILEAGE IN DISTRICT as the “Claim Type”
- Click “Next.”
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- Enter information
- Title (such as “Aug Mileage 2024”),
- department
- start/end date
- description, then Next
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- To add mileage: Click on the plus sign next to “Add Unit Expenses”.
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- From the window that pops up: NOTE: Currently the text does not show up, just click the Expense Type dropdown and click where you think you should see the item description.
- Choose “[YEAR] Mileage ID” as the Expense Type.
- From the My Mileage Report enter the total miles traveled.
- Date incurred will be the last day of travel for this claim.
- Comments box enter the title of your mileage report.
- Click “Next.”
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- Repeat step 6 for homebound visits or locations traveled with no District ID reader card.
- Click on “Attach supporting documents”, choose File, and upload the PDF mileage report.
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- To save your claim and add to it later, click “Save For Later” at the bottom of the screen.
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- To update the claim later:
- Sign into Employee Self Service, and My Expense Reports from the left-hand menu.
- Scroll to the bottom and Click the pencil on the correct claim.
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- Update the needed information or Repeat step 6 and click next, uplodad PDFs and Next
- To submit your claim, click “Submit.”
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