Exit from Services

Overview:

There are five major reasons students exit from special education programs:

1. The parent (or student, at age 18) withdraws consent for special education services;

Withdrawn consent requires program exit, and cannot be contested via mediation, due process, or civil action (34 CFR §300.300(4))
“(4) If, at any time subsequent to the initial provision of special education and related services, the parent of a child revokes consent in writing for the continued provision of special education and related services, the public agency-
(i) May not continue to provide special education and related services to the child, but must provide prior written notice in accordance with § 300.503 before ceasing the provision of special education and related services.”

Note: In the case of parents who have equal legal authority to make educational decisions and one parent provides consent for IEP services and the other parent submits a written revocation, the LEA must provide written notice to both parents that IEP services will be terminated. After services are ceased due to the revocation of consent, either parent has the right to request an initial evaluation to determine if the child is IEP eligible.

Note: The parent’s right to revoke consent is for special services in its entirety, not service by service. The school is required to respond to the parent’s written revocation by providing the parent with written notice that, among other things, specifies the date when services will end. Also, the student will be deemed a regular education student for disciplinary purposes.

2. The IEP team determines that the student is no longer eligible for special education.

Under 34 CFR § 300.305(e), districts: “…must evaluate a child with a disability in accordance with §§ 300.304 through 300.311 before determining that the child is no longer a child with a disability.”

3. The student graduates with an Alaska high school diploma;

Under 34 CFR § 300.305(e), students graduating with a diploma are exempt from reevaluation requirements.
Note: A GED is not the same as a high school diploma.

4. The student ages out;

Students in Alaska are eligible for special education programs “… if less than 22 on July 1 of the school year (4 AAC 52.090).” Note: Under 34 CFR § 300.305(e), students who age out during the school year are exempt from re-evaluation requirements.

Note: A Summary of Student Academic Achievement and Functional Performance is required for students exiting special education due to aging out or graduating with a regular diploma. 34 CFR 300.305(e)(3)

5. The student transfers to another school.

Under 4 AAC 52.530(c) (bold added for emphasis):
“(c) If a child with a disability transfers to another school, each district shall transmit with other student records, including the child's current IEP, all statements of current and previous disciplinary action regarding the child, to the same extent that disciplinary information would be included in and transmitted with the records of a child without a disability.”

Exit TargetsSee More

Student meets one of the 5 reasons to exit from special education.
Case manager completes any outstanding paperwork that needs to be finalized.
Case manager manually moves student to Exit Process.
Case manager completes Written Notice and Exit Form.
Case manager completes SOP or COSF exit as appropriate.
Finalize the Exit Form last.
Case Manager emails SSS Record Technician that Exit Process is complete. SSS Record Technician will exit student from Synergy SE.

Friendly Reminder:
Students that are no longer eligible for specific services but remain eligible for other special education services demonstrated by an evaluation, are not exited.

Exit ProcessSee More

Manually move the student to Exit Process. You will do this from the SE Student screen. You can access that by clicking on the student’s name in your portfolio.

Complete the Written Notice and Exit Form.

The Exit Date should be the date of the ESER meeting for exits that result from the student no longer receiving special education services, and should be the students drop or withdrawal date if the student is no longer attending school. Check with your school registrar for this date.

Finalize the Written Notice and Exit Form. Finalize the SOP or COSF as applicable. SOP should only be completed for a student that has graduated with a diploma or who reach the age of 22. COSF Exit should only be completed for a preschool student that is no longer receiving special education services.

Notify your SSS Record Technician when you have finalized the Exit and Written Notice. SSS Record Technician will exit the student from Synergy SE.

OnlyExit for Speech

This is only applicable for students who are only eligible for Speech Therapy under the eligibility category of Speech Language Impairment. Remember assess in assess out.

Obtain Consent for Evaluation
- Select Re-Evaluation in the dropdown menu for Manual Process Move
- Select communication for area to be evaluated
- Obtain parent signature
- Generate Written Notice to conduct evaluation
  *Note: A Referral Packet (Referral form, vision/hearing screening, and Observation Guide) is not required.
Complete the ESER
- Create a new ESER
- Enter parent information/observations into the ESER
- Enter new assessment information
- Complete overall summary with digital signature and date, sign printed copy. Record Specialist to upload to Attachments in ESER
Hold Eligibility Meeting to review the ESER
- Meeting Invitation for Eligibility Meeting
- Invite required attendees and signatures for ESER:
  - District Rep
  - Student (as appropriate)
  - Parent (must be invited)
  - General Education Teacher
  - Speech and Language Pathologist
- Enter Meeting Notes- include discussion of the team agreeing that the student will Exit Speech Therapy
- Complete a Written Notice stating the student is no longer eligible for Speech Therapy
- Provide a copy of ESER to Parent(s) and check the box
- Compete the Exit form

ExitStill Eligible

Student may still be eligible for services and no longer receive them if:

The student moves out of the Mat-Su Borough School District. Student Support Services will forward the student file to the new school, this does not require Written Notice.
The student drops out of school. This requires a written notice.
The student receives a Certificate of Attendance.
- In these cases, the Case Manager will fill out the exit form and Summary of Performance (SOP) as necessary. Case managers will communicate with counselors/registrars regarding exit dates.
- Note: Exit dates must match academic records.

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Details

Article ID: 123803

Created

Wed 1/6/21 2:18 PM

Modified

Thu 1/4/24 3:16 PM

Updating...