Lenel Access Request

Overview:

See Badge Matrix, below, for staff access policy. Access is based on job role in Munis and is automated for most staff who only need access to their main assignment. This service is to request:

  1. Extended Employee access to get additional access to their building, such as Admin access, or access to additional buildings. Do not use for COCR contracts, even for regular staff.
  2. Building Sub access
  3. COCR staff: COCR staff will get admin access (ability to unlock for the public) unless otherwise requested.
  4. Contractors: This will get the user a generic badge to use short term. The user must return this badge or be charged $15.
  5. Lost badge or Stopped working: In addition to requesting this service you will need to pay the $15 lost badge fee using the following link https://www.schoolpay.com/link/districtbadgefee.

 

Be sure staff member has a badge before requesting as the access is assigned to the badge.  
COCR - Must complete co-curricular paperwork with HR prior request. COCR do not get all year access.

Features and Benefits:

This will direct your request to the correct location for quicker assistance.

Authorized Users:

Principals

Request Process:

  • Select Request Service from the menu on the right.
  • Fill out the form with as much information as you can provide. The following is required:
    • Employee ID, first and last name of COCR staff.
    • Choose the activity from the drop down menu.
    • If the COCR is a coach for a sport, they will get access during that sport only.
      • The season access dates are as follows
        • Fall: July 1st - Oct 31st
        • Winter: September 1st - February 28th
        • Spring: January 1st - June 30th
    • If additional access is needed for other building staff, select extended employee access and specify the activity and access dates. If no dates are included, access will be for one month.
More detail is appreciated and allows for faster resolution.

MSBSD BADGE MATRIX

Regular Access Level can enter secured building and disarm/arm the alarm
Admin Access Level can both enter and disarm/arm; and they can unlock the main door for the public

GROUP
ACCESS
NOTES
AUTOMATED ACCESS FOR REGULAR STAFF ENTERED IN MUNIS - staff will have access as once they get an activated badge and paperwork is completed with HR.
Single-site permanent MSBSD employees (MSEA, CEA)

General building access to their assigned location in Munis between 6am - 4pm with badge swipe.

For off-hours must disarm the building but does not have the ability to unlock.

 Custodial, Warehouse, IT, Facilities and school office staff fall in a different group
Multi-site permanent MSBSD employees (i.e., itinerants)

Granted the same access level as single-site employees to one primary site.

Access to other school sites is granted between 6am - 4pm only. OTL staff that support multiple sites need access beyond 6am-4pm

 Requires departmental coordination with IT to determine which sites staff have access to.

Dept managers can use this KB to request additional site access for itinerants. Department Management - User Permissions
MSPA, EXEC, Custodial and Safety Staff

Granted access to all sites and able to unlock.

  
Warehouse, IT, Facilities

Granted access to all sites but unable to unlock.

  
Contractors

Granted access to designated sites and must have a CONTEMP account created by IT.

 CONTEMP accounts can be requested through Knowledge Base.

Admin must request a CONTEMP account for the user using the Additional Access Request service request.
Co-Curricular Staff Badge access is available only to paid co-curricular coaches for the location designated in Munis.  Granted the same access level as single-site permanent MSBSD employees. To receive a badge, the school must submit a co-curricular request and the coach must have completed paperwork in HR.  Badges will not be granted to coaches who have not completed the necessary hiring documents.  Volunteers will not receive badges.
Co-Curricular support staff that are volunteer coaches

Granted the same access level as single-site permanent MSBSD employees.

Volunteers that have been vetted through AR 1240 should receive access based on site administrator discretion/approval -access is on an annual basis.

OPA, Larson Chiropractic, UAA ANSEP Instructors fall within this category. Volunteers must have a CONTEMP account created as well and requests must come through Knowledge Base.

CONTEMP account must be created prior to staff receiving a badge.

  1. ​​​​​​The Lenel Access Request will be used for HR to approve access. Badges will not be granted to volunteers who have not completed the volunteer background check process with HR.
  2. The Additional Access Request service request is also needed so IT can create the volunteer CONTEMP account. IT will enter this ticket if HR approves access.