Synergy Discipline

history camera footage milestone historical

Overview:

Synergy Discipline Guide and Milestone XProtect QuickGuide are attached at the bottom right. 'See More' sections below show district specific information.

Hints:

Use the 'Incidents' screen when entering an incident.
Use the 'Student Incident' screen when you are focusing on a specific student and want to see all discipline info attached to that student.
Fields that are bold and in red is state reporting data. They are not necessarily mandatory.
Camera Footage Guidelines and Instructions below.

Note: This KB is a work in process and will be updated, so check back often.

Instructions:

Click "see more" at the right of each category to expand the sections.

Student Discipline OverviewSee More

Incidents are a combination of Incident, Participants, Violations & Dispositions.

All incidents should include these components.

Incident - Basic information including date, time, ID number, referrer, description and category. This info will pertain to all the participants in the incident.
Participants(Students Involved) - List of students involved in the incident. Can be Offender, Victim or Bystander/Witness
Violations - Each Participant will have their own independent violations.
- Participants can have multiple violations.
- If a participant has committed multiple violations you need to decide between two options:
  - Enter all the violations in one Incident. Only the most severe violation will be reported to the state. The entire disposition (Days Suspension) will be attributed to this violation. Department of Instruction will determine severity levels.
  - Enter each violation in separate incidents. All violations will be reported to the state as separate incidents. You determine the amount of days and enter on each violation accordingly. IF THE VIOLATIONS ARE BOTH SUSPENDABLE YOU SHOULD USE THIS OPTION.
Dispositions - Each Participant will have their own independent dispositions.
- Dispositions are consequences.
- Participants can have multiple dispositions

Student Incident ScreenSee More

Use the Student Incident Screen to view discipline information attached to a specific student.

Entering a new incident in Student Incidents:

Clicking the Create New Incident button will open the Incident 2019 form for entering minor incidents.
Using the dropdown to the side of the Create New Incident button shows templates for Minor incidents. These templates can be created by Call Center.

Viewing a student's discipline records in Student Incidents:

Navigate to Synergy SIS > Discipline Incident > Student Incident:
The Discipline tab lists all discipline records for a student at the current school for the current school year.
The Discipline History tab lists the history of all records for a student, including records from past school years and other schools.

Incidents ScreenSee More

Use the Incidents Screen to enter incidents.

We have created Rules and Warnings that may pop up when you are entering incidents. Please read these; they will provide directions to help you enter all pertinent information the state requires. Ex. If you enter a violation of use of a deadly weapon the student must be assigned 30d suspension (which you can modify). If you do not assign that you will get a warning; and at some point you will get a notification from us that you must adjust the incident to meet the rules of the state.

Navigate to Synergy SIS > Discipline Incident > Incidents:
- The Information tab shows details about the incident itself including the required sections Participants/Violations/Dispositions.Most information is entered under the Students Involved (Participants) section, as it is specific to the individual student.
- The Documents tab lists all documents you can upload associated with the incident.
Click Add
Complete Incident fields - Basic information about the incident, including date, time, ID number, referrer & description. This info will pertain to all the participants in the incident.
Enter Participant(s) in Students Involved section - List of students involved in the incident.
- Can be Offender, Victim or Bystander/Witness. Bullying/Harassment requires a Victim.
- Add as many students as needed using the Add button.
- Use the Arrow just to the left of the student photo to expand the participant. Then you will be able to enter violation and disposition information that pertains to that specific participant.
Enter Violation(s) - Each Participant will have their own independent violations.
- Participants can have multiple violations. Use the Add button to add more.
- If a participant has committed multiple violations you need to decide between two options:
  - Enter all the violations in one Incident. Only the most severe violation will be reported to the state. The entire disposition (Days Suspension) will be attributed to this violation. Department of Instruction will determine severity levels.
  - Enter each violation in separate incidents. All violations will be reported to the state as separate incidents. You determine the amount of days and enter on each violation accordingly. IF THE VIOLATIONS ARE BOTH SUSPENDABLE YOU SHOULD USE THIS OPTION.
- Be sure to leave the Committed Violations box checked.
Enter Disposition(s) - Each Participant will have their own independent dispositions.
- Dispositions are consequences.
- Participants can have multiple dispositions
- Watch for warnings or rules on this step. Follow the instructions on the popup.
- In most cases the required fields will be:
  - Disposition Code, Staff Name and ATR.
  - Start and End Date and Days are required with OSS, ISS and Expulsion.
  - ATR allows you to assign the OSS absence code for the length of a suspension so the office will not need to manually set that for the student.
Enter Intervention(s) - Not a required component. Each Participant will have their own independent interventions.
- Interventions are actions taken in response to an incident, such as counseling or notifying a parent. Interventions are usually entered via the Teacher.

Modifying Disposition Type or DaysSee More

Instructions to modify the type OR length of a dispostion.

There are two scenarios for the need to modify a disposition:

Error in original disposition entry.You entered the wrong disposition code or dates. This requires you to simply change the code or dates for the disposition.

Enter the correct number of Days
Change the Start or End Dates, or both, to reflect the correct disposition dates
Change the Disposition Code if needed

Actual modification of disposition or days
1. Set Modified as Y under the original disposition. You can also add a note in Additional Text if you want to document the reason for modificaiton.
2. Add a second line of disposition with new dates and/or disposition types. Reporting will not consider dispositions marked as modified. This student’s incident will be reported as 5d OSS.

Modifying/Deleting Incident ModulesSee More

Feel free to contact the CallCenter to assist.

Modifying and deleting Incidents and its modules can be complicated. Keep in mind:

An incident requires a participant that is an offender and a violation that has been committed.
Removing components of an incident require you to work backwards on the Incident screen. You have to remove components in this order (Open the Students Involved module, then open the relevant student to see these):

Intervention – this element is not required so you can just:
- check the box and save to delete
- choose a new disposition from the dropdown and save to modify.
Disposition – this element is not required so you can just:
- check the box and save to delete
- choose a new disposition from the dropdown and save to modify.
Violation - an incident requires the offender participant to have a committed violation:
- If there are multiple violations you can delete all but one.
- If you just need to modify the violation add the new violation, then delete the original one.
- In order to delete a Violation you must:
  1. Delete any data in Intervention
  2. Delete any data in Disposition
  3. Uncheck Committed Violation and save
  4. Check the corresponding Violation in the Violations section at the top of the screen and save to Delete
Participant – an incident requires an offender participant:
- You cannot delete the last offender participant, once you get to this point please enter a ticket, using the Synergy SIS Issues Service Request. Provide the Incident number that needs deleted.
- In order to delete a participant you must:
  1. Delete any data in Intervention
  2. Delete any data in Disposition
  3. Check the participant box and save
Incident – you cannot delete an incident. Please enter a ticket, using the Synergy SIS Issues Service Request. Provide the Incident number that needs deleted.

Student Support Services informationSee More

Incidents involving students served by Student Support Services may require additional data entry.

Enter the following data if the SSS Student meets the requirement. The student will have the Special Ed icon in the Student Involved grid if they are SSS.

Educational Services (SPED) - (Not offered, Offered and student did not participate, Offered and student participated)
- If a student was expelled did they receive educational services during the expulsion?
  - Students with disabilities must receive educational services during any removal of more than 10 school days
- Students without disabilities who are expelled must also have this element reported.
Hearing Office Disposition (SPED) - (Suspended, Expelled, Special Education Due Process)
- Enter Student with disability removed to alternative educational setting for not more than 45 days by Sped due process
  - You can also enter Hearing Office Disposition Date if desired.
- Leave this field blank for students with no disability
Transferred to Alternative School (SPED) - Checkbox
- Student with disability removed to alternative educational setting for not more than 45 days by school personnel
- Leave unchecked for students with no disability
Interim Alternative Setting (SPED) - Choose from Dropdown options
- If you mark for either Hearing Office Disposition or Transferred to Alternative School (SPED), enter the name if the alternative educational setting
- Do not use commas in this field

Camera FootageSee More

Camera Footage Guidelines (Full Milestone Quick Guide document attached to article)

1. When adding camera Footage follow the guidelines
2. On Incident Screen, Documents tab, Document grid, Add button
3. find the file,Save
4. Adjust the category, Save