Flex Scheduler

Setup:

• School Course Opt-in: Flex Period 
• Flex Period Definition. 

  Things to Note: 

  • Enable Flex Scheduling/Search all students 
  • Indicate Flex Period 
    • Flex Period Section will stack if using current 4Cs period
    • 'Unscheduled Students' will be inaccurate if using 4Cs period
    • If using a period not currently used, it will need to be assigned to your bell schedule/meeting pattern rotation.
  • Teacher/Student Edit: 
  • The Days Before for Teacher Edit and Student Edit is the number of days the teacher and student can see the Flex section in StudentVUE and TeacherVUE.
  • The Duration for Teacher Edit and Student Edit is the number of days before the starting of the schedule that the teacher or the student can make changes to the schedule in.
  •  Flex Schedule Tab: Create Flex Sections 
    • Individually by Teacher: On Flex Period Definition > Flex Schedule Tab > Create Flex Section button & input required criteria
    • On Section Screen > Flex Section Tab > Section is a Flex Section (must be checked to function as a flex section) 
• Flex Period Status
  • Assignments: Unscheduled Students (for flex period)
  • Scheduled Tab 
• View Flex Sections
  • Student Screen > Classes Tab
  • Class Period Attendance (if attendance taken)

• Screen: Flex Period Status will allow administrators to view available flex sections, view unscheduled students and schedule them into flex offerings and view scheduled students
• Unscheduled Students:

1. Screen: Flex Period Status > Assignments tab
2. Select a Date and your flex Period
3. The first column shows Unscheduled Students for the selected date
4. Use the SELECT button to select students to schedule and then click either button for the staff Flex Offering you’d like to place the student into:

• Add Selected Students: will add them to their flex offering and if using SVUE at your site, the student will be able to make changes to the selection
• Add Selected Students and Lock: will add them to their flex offering and if using SVUE at your site, the student will NOT be able to make changes to the selection

• Scheduled Students:
  1. Screen: Flex Period Status > Assignments tab
  2. Select a Date and your flex Period : The grid populates a list of Flex Offering student enrollments for the selected date
  3. Use the filter options to filter for any criteria (teacher, section, room, etc.)
  4. The Locked column indicates the student is ‘locked’ in that section and cannot make changes through StuentVUE (if using)
  5. To delete a student from an offering, use the delete column
  

• Urgent/Action Needed or Home Menu>Flex Period
  • Offer/Closed/Add Students/Lock
  • Dropdown Arrow: Add to another teachers available Flex Section
  1. If FLX Offering is marked: Not Offering it will not be visible for teachers/students to select
  2. If FLX Offering is marked: Do Not Allow Students to Opt-In it will not be visible for teachers/students to select
  3. If a student has been scheduled into a FLX Offering with another teacher already, it will be indicated with a small question mark (pictured) 

• ParentVUE and StudentVUE School Configuration  
  1. Uncheck: Flex Schedule (to enable)