Check Requests

Overview:

  • Check Requests are used when you need to issue a check, but you can’t use a PO, PCard, or Expense Claim

Examples include:

  1. SchoolPay refunds of cash and check.
  2. Donations from student activity organizations.
  3. Food Service meal refunds, generated by Nutrition Services.
  4. Payments to school districts for tournaments, duals and meets.

*Note – Before you can create a Request for Check, you must have a vendor number created.  The only exception is for SchoolPay cash or check refunds, in which case you can use Student Activity One Time Vendor, number 113403.  If you are using the Student Activity One Time Vendor number, you also must attach a copy of the original transaction and a SchooPay Refund record as backup.

  1. To create a request for Check, go to the Request For Check Module in Enterprise ERP (Munis).

    Enterprise ERP > Financials > Accounts Payable > Invoice Processing > Request for Check

    Click Add at the top of the screen:

  2. Invoice number and receipt number can be left blank.

    Enter your department number so you can track the invoice.

    Enter a description (remember, all caps). 

    Enter a line item description, and dollar amount for that line.

    Then click “Add Allocation” 

  3. Enter the project string and G/L account.

    Save and Release. The Request for Check will be sent to the principal for approval.

    Request for Checks must be in accounting workflow by Tuesday in order to be paid by Thursday.

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