Overview:
Follow these explanations to compare your final pay advice to your Form W-2. When looking at your pay advice, use the Calendar Year (CY) column to compare amounts.
Form W-2
Box 1: Wages, tips, other comp.
- On your pay advice in the Employees Earnings box, cell phone, auto allowance, after tax refunds, and expense reimbursement are not FIT taxable and are deducted from Total CY Amount.
- Also subtract the total CY Amount in the Employee Paid Pre-Tax Items. If you have a Code C in Box 12 on your Form W-2, add this amount to your Earnings.
- The result is your FIT taxable wages, tips, other comp. and will show in your Form W-2 Box 1.
- Box 2: Federal income tax withheld is listed as FIT/FWH under Employee Paid Taxes on your pay advice.
Final Pay Advice
Form W-2
Box 5: Medicare wages and tips.
- On your pay advice in the Employee Earnings box, expense reimbursements and after tax refunds are not Medicare taxable and are deducted from total wages.
- Only pre-tax health and life insurance premiums and 125 Plan Medical and Dependent Care Flexible Spending from Employee Paid Pre-taxed Items are non-taxable and are also deducted from total wages.
- The total is your Medicare wages and tips and will show in your Form W-2 Box 5.
- Box 6: Medicare tax withheld is listed as Medicare under Employee Paid Taxes on your pay advice.
Final Pay Advice
The following table provides descriptions of the additional codes on your Form W-2.
| Form W-2 |
Final Pay Advice |
| Box No. |
Code |
Description |
CY Amount |
Description |
| 10 |
|
Dependent care benefits |
Employee Paid Pre-Tax Items |
DEPCAREPT |
| 12 |
C |
Taxable cost of Group Term Life Insurance coverage |
|
|
| 12 |
E |
Elective deferrals under 403(b) |
Employee Paid Pre-Tax Items |
403… |
| 12 |
G |
Elective deferrals under 457(b) |
Employee Paid Pre-Tax Items |
457… |
| 12 |
J |
Nontaxable sick pay (info only) |
|
|
| 12 |
P |
Excludable moving expense reimbursement |
Employee Earnings |
REIMMOVENT |
| 12 |
DD |
Cost of employer-sponsored health coverage |
Employer Paid Benefits + Employee Paid Pre-Tax Items |
HLTHINSPT |
|
13
Retirement
|
X |
Contributed to PERS/TRS retirement |
Employee Paid Pre-Tax Items |
TRS or PERS |
13
Third Party Sick |
X |
Disability from a third party (American Fidelity) |
|
|
| 14 |
PERS/TRS |
PERS/TRS retirement contributions |
Employee Paid Pre-Tax Items |
TRS or PERS |
| 14 |
UNION DUES |
Union dues deductions |
Employee Paid After-Tax Deductions |
DUES |
| 14 |
UNITED WAY |
Charitable contributions |
Employee Paid After-Tax Deductions |
CHARITIES |