Form W-2 Comparison to Pay Advice

Overview:

Follow these explanations to compare your final pay advice to your Form W-2. When looking at your pay advice, use the Calendar Year (CY) column to compare amounts.
 

Form W-2

Box 1: Wages, tips, other comp.
  • On your pay advice in the Employees Earnings box, cell phone, auto allowance, after tax refunds, and expense reimbursement are not FIT taxable and are deducted from Total CY Amount.
     
  • Also subtract the total CY Amount in the Employee Paid Pre-Tax Items. If you have a Code C in Box 12 on your Form W-2, add this amount to your Earnings.
     
  • The result is your FIT taxable wages, tips, other comp. and will show in your Form W-2 Box 1.
     
  • Box 2: Federal income tax withheld is listed as FIT/FWH under Employee Paid Taxes on your pay advice.
     
 

Final Pay Advice

 

Form W-2

Box 5: Medicare wages and tips.
  • On your pay advice in the Employee Earnings box, expense reimbursements and after tax refunds are not Medicare taxable and are deducted from total wages.
     
  • Only pre-tax health and life insurance premiums and 125 Plan Medical and Dependent Care Flexible Spending from Employee Paid Pre-taxed Items are non-taxable and are also deducted from total wages.
     
  • The total is your Medicare wages and tips and will show in your Form W-2 Box 5.
     
  • Box 6: Medicare tax withheld is listed as Medicare under Employee Paid Taxes on your pay advice.
 

Final Pay Advice

 

The following table provides descriptions of the additional codes on your Form W-2.

Form W-2 Final Pay Advice
Box No. Code Description CY Amount Description
10   Dependent care benefits Employee Paid Pre-Tax Items DEPCAREPT
12 C Taxable cost of Group Term Life Insurance coverage    
12 E Elective deferrals under 403(b) Employee Paid Pre-Tax Items 403…
12 G Elective deferrals under 457(b) Employee Paid Pre-Tax Items 457…
12 J Nontaxable sick pay (info only)    
12 P Excludable moving expense reimbursement Employee Earnings REIMMOVENT
12 DD Cost of employer-sponsored health coverage Employer Paid Benefits + Employee Paid Pre-Tax Items HLTHINSPT

13
Retirement

 X Contributed to PERS/TRS retirement Employee Paid Pre-Tax Items TRS or PERS
13
Third Party Sick		 X Disability from a third party (American Fidelity)    
14 PERS/TRS PERS/TRS retirement contributions Employee Paid Pre-Tax Items TRS or PERS
14 UNION DUES Union dues deductions Employee Paid After-Tax Deductions DUES
14 UNITED WAY Charitable contributions Employee Paid After-Tax Deductions CHARITIES
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