Frontline Absence Management Employee Use

Overview:

This will show you how to:

Enter an Absence
Update/Delete Absence
View Leave Balances

Entering AbsenceSee More

How to enter an absence

Sign into Frontline via Employee Quick Links

On your homepage, scroll down to view the “Create Absence” tab.

On the “Creating Absence” tab:
1. Use the calendar to select your absence days. You can choose one day, “click and drag” to select multiple days in a row, or click and hold the “Shift” key to select non-consecutive days. Any days displayed in blue are included in this absence.
2. The “Substitute Required” line auto-fills, based on your job class.
3. Select the Absence Reason from the drop-down menu. Only options available for your use should display in the drop-down list.
4. In the Time line, select whether your absence is a full day, half day AM, or half day PM. Your standard work schedule displays below the Time drop-down menu. Click the chain link icon to change the substitute report time if their time is different than your standard schedule.
5. Add notes to your administrator or supervisor explaining your absence. Add notes for your substitute.
6. If necessary, attach any files related to the job by clicking “Browse”. This may include lesson plans for the sub to review prior to the work day. You can also drag and drop files.
  1. Please Note: Your file must be .doc, .docx, .pdf, .xls, .xlsx, .ppt, or .pptx.
  2. There is a 600KB file size limit.
7. When you are done, select “Create Absence or Create Absence and Assign Sub.” Or, if necessary, select “Cancel.”
You will be automatically transferred to the “Scheduled Absences” tab, located at the bottom of your screen. Your new absence will display there. You can “Delete” the absence, view details, view attachments, etc.
1. Please note: This absence is not yet approved, the days display as blue on your interactive calendar.

Updating AbsenceSee More

How to updating and delete absence

Sign into Frontline via Employee Quick Links
From your homepage, in the interactive calendar, click on the absence you would like to update or cancel. An informational box pops up:
To cancel your absence, simply click the “Delete” button in the information pop-up box.
To update your absence,
1. Click on the Confirmation number in the information pop-up box.
2. From the screen that loads, select “Edit Absence.”
3. Make any changes necessary, including dates, reason codes, notes, attachments, or times.
4. Select “Save Absence” when you are finished.
Any changes, cancellations, or deletions are indicated on your home page interactive calendar.

View Leave BalanceSee More

How to view balances

Sign into Frontline via Employee Quick Links
From your Aesop homepage, click on the “Account” tab at the top of the page.
From the left hand menu, select “Absence Reason Balances.
Your leave balances will display in the middle of the screen. Please note the column descriptions below:
1. Absence Reason: Varies by employee depending on their job class. This is the leave type. Note: Paid Time Off (PTO) is a leave bucket for PTO/Sick and PTO/Personal.
2. Initial: This reflects your balance as of January 31, 2013.
3. Used: The Aesop system went live February 1, 2013. The Used category displays the leave you have taken from February 1, 2013 to the current date you are viewing the absences (See section F below). This value does not include any absences that are pending (absences set to occur after the date which is reflected in section F).
4. Pending: Displays the leave you entered in Aesop but have not yet taken.
5. Balance: Displays your remaining balance. The bold line in the Balance column does not include any amounts in the Pending column. The gray line below the bold line does include amounts in the pending column.
6. Last Calculated: This will reflect the date the balances were last calculated (the current date the balances are being viewed)