Updating Grades and Student Course History

Overview:

This Article contains Instructions for Updating Student Course History.
  • Updating APEX Student Course History
  • Updating High School Student Course History
  • Updating Middle School Student Course History
  • Updating Grades and Student Course History Individual Student
 

Instructions:

Click "See More" at the right of each category to expand the sections.

Updating APEX Student Course History

Updating APEX Student Course History

Updating APEX Student Course History

APEX Sections are built with a term code: AX and are set to “Include in Grading”. The AX Term Code includes 2 posting marks (AXS1 and AXS2). These marks are to be input and maintained on the Student Grade screen by APEX/iTech Staff ONLY. Once a student completes an APEX Course, the students iTech teacher will input the earned mark in the appropriate column. PLEASE NOTE: There should only be a mark in EITHER the S1 or S2 column – NEVER both as 2 marks would duplicate credit earned.

Part 1: Verifying APEX Grades by Student
  1. Go to Student Grade
  2. Pull up the Student
  3. APEX Grades show in the bottom grid (as below) 
Part 2: Posting input grades to transcript(s)
  1. Go to: Update Student Course History
  2. For Process Type Select: Course History
  3. In the Process Column check the box of the APEX Period(s) you wish to post to the transcript
    1. Do NOT input or change the TERM column
  4. Check the boxes for: Use District CHS Type, Move Attn and Move Comments
  5. Under options you can select to run by certain grade levels OR by individual student(s) using the Students Chooser (at the bottom)
    1. Select: Chooser
    2. Use the yellow fields to find the student and click: Find
    3. Once the student is selected click: Select
  6. Click: Process
  7. The results message will indicate how many courses were posted to Course History
  8. To verify: go to: Student Course History and view the screen or print a transcript  

Updating High School Student Course History

Updating High School Student Course History

Updating Grades & Posting Course History(High School)

The Update Student Course History process updates course history, verified credit, and school attended history information on the Student Course History screen. This process is required to post student grades to the high school transcript.

Posting input grades to transcript
  1. Go to: Update Student Course History
  2. For Process Type Select: Course History
  3. In the Process Column check the box of the Period(s) you wish to post to the transcript
  4. Check the boxes for: Use District CHS Type, Move Attn and Move Comments
  5. Under options you can select to run by certain grade levels OR by individual student(s) using the Students Chooser (at the bottom)
    1. Select: Chooser
    2. Use the yellow fields to find the student and click: Find
    3. Once the student is selected click: Select
  6. Click: Process
  7. The results message will indicate how many courses were posted to Course History
  8. To verify: go to: Student Course History and view the screen or print a transcript

Note: This process will need to be completed for both S1 and S2. Reminder: The process is a replace and delete function meaning any changes that have been completed on the Grading screens will override what has been previously posted (or manually edited) on Student Course History.   

Updating Middle School Student Course History

Updating Middle School Student Course History

Updating Grades & Posting Course History(Middle School)

The Update Student Course History process updates course history, verified credit, and school attended history information on the Student Course History screen. This process is required to post student grades to the middle school transcript.

Posting input grades to transcript
  1. Go to: Update Student Course History
  2. For Process Type Select: Course History
  3. In the Process Column check the box of the Period(s) you wish to post to the transcript
  4. Check the boxes for: Use District CHS Type, Move Attn and Move Comments
    1. The Use District Course History CHS Type should be used and not CHS Type Selection
  5. Under options you can select to run by certain grade levels OR by individual student(s) using the Students Chooser (at the bottom)
    1. Select: Chooser
    2. Use the yellow fields to find the student and click: Find
    3. Once the student is selected click: Select
  6. Click: Process
  7. The results message will indicate how many courses were posted to Course History
  8. To verify: go to: Student Course History and view the screen or print a transcript

Note: This process will need to be completed for both S1 and S2. Reminder: The process is a replace and delete function meaning any changes that have been completed on the Grading screens will override what has been previously posted (or manually edited) on Student Course History.

Reminder: The process is a replace and delete function meaning any changes that have been completed on the Grading screens will override what has been previously posted (or manually edited) on Student Course History.  

Updating Student Individual Course History

Updating Student Individual Course History

Updating Grades & Posting Course History (Individual Student)

Part 1: Adding Grades by Student
  1. Go to Student Grade
  2. Pull up the Student
  3. Click On the needed Grading Period (Semester 1, etc.) and click Filter Grade Periods
  4. If the column selected is not editable (from running the Grading Setup and Update Grade process) then click on the button: Update Grades for this student
  5. Click: Update Absences for this student to bring in the students total absent count
  6. The column will open and you can select in the column from the grade drop down the grade being administered
  7. Click: Save  
Part 2: Posting input grades to transcript(s)
  1. Go to: Update Student Course History
  2. For Process Type Select: Course History
  3. In the Process Column check the box of the Period(s) you wish to post to the transcript
  4. Check the boxes for: Use District CHS Type, Move Attn and Move Comments
  5. Under options you can select to run by certain grade levels OR by individual student(s) using the Students Chooser (at the bottom)
    1. Select: Chooser
    2. Use the yellow fields to find the student and click: Find
    3. Once the student is selected click: Select
  6. Click: Process
  7. The results message will indicate how many courses were posted to Course History
  8. To verify: go to: Student Course History and view the screen or print a transcript

Note: This process will need to be completed for both S1 and S2 if the student has both semesters of grades that need to be input.

 


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Details

Article ID: 88491
Created
Fri 10/4/19 8:16 AM
Modified
Mon 4/6/20 10:04 AM