Groups - Managing Student Groups

Overview:

Student groups in Synergy track student participation and eligibility in athletics or clubs. It is also a tool that is utilized for rostering students for various purposes (TVUE Special Ed Rosters (SSS Roster), Clever, Advisors, Printing Reports, etc.). Groups can also be used to track a student’s attendance, discipline and grades. Groups are managed at the district level and schools choose which groups to use at their site. There are several Clever and Generic Groups that can be utilized for rostering or any purpose deemed necessary.

Fees can be assigned to groups prior to students being added this will allow the fee to be applied to the students added to the group.

NOTE: SE GROUPS for CASE MANAGERS: Please use the groups labeled: Roster01‐15: SSS Roster.

Opting in to school groups
Adding a fee to a group
Adding/Removing Staff in Groups
Adding/Removing Students in Groups

Opting in to School GroupsSee More

Navigate to: Synergy SIS > Student > Setup > School Groups
To Opt‐In to a group, Click on the checkbox: Used in School for all groups needed
Click Save

Adding a Fee to a GroupSee More

NOTE: Fees must be added to groups prior to adding students, or they will not work.

First, follow the instructions for "Additional Synergy Fees" in the SchoolPay Payments article.
Open the "Groups" page in Synergy.
Search for your group.
Under the "School Fees" section, select "Add".
Input the following fee information. Please note that all information must match what is found in SchoolPay:
1. Fee code.
2. Category.
3. Description. This MUST be one of the following approved descriptions:
  - MSBSD Athletic Fee: Baseball
  - MSBSD Athletic Fee: Basketball
  - MSBSD Athletic Fee: Cheer Basketball
  - MSBSD Athletic Fee: Cheer Football
  - MSBSD Athletic Fee: Cross Country Running
  - MSBSD Athletic Fee: Flag Football
  - MSBSD Athletic Fee: Football
  - MSBSD Athletic Fee: Football Cheer
  - MSBSD Athletic Fee: Hockey
  - MSBSD Athletic Fee: Marching Band
  - MSBSD Athletic Fee: Nordic Ski
  - MSBSD Athletic Fee: Nordic Skiing
  - MSBSD Athletic Fee: NYO
  - MSBSD Athletic Fee: Soccer
  - MSBSD Athletic Fee: Softball
  - MSBSD Athletic Fee: Swim/Dive
  - MSBSD Athletic Fee: Tennis
  - MSBSD Athletic Fee: Track and Field
  - MSBSD Athletic Fee: Volleyball
  - MSBSD Athletic Fee: Wrestling
4. Amount.
5. Save.
At the top, go to the "Students" tab.
Select "Chooser", then begin adding the required students.
- If you need help with this, see the "Adding/Removing Students" section below.

Adding/Removing StaffSee More

In the Staff section:

Click on the clip/search icon
Type name and enter to find
Highlight the correct staff, Select, Save
Additional Staff can be added by using the Add button in the Additional Staff Section.
Find the staff then use the drop down list to select Sponsor type.
To remove additional staff check the box of the line and Save.
To remove staff, you can replace the current staff by finding the new name.
If no replacement is ready, select the icon and use the Clear Selection button.

Adding/Removing StudentsSee More

Have a list of student IDs handy to easily add the needed students to the group.

Go to the Student tab on the Group screen
When you click the Chooser button, you can add the student by pasting a list of IDs into the Student ID field, hit enter or find and the list will populate on a Find Result list and a Selected Items list. If you are satisfied with the Selected list, click the Select button at the top and Save.
You can also populate students by grade, and then select from the Find list.
You can also add the students one by one, by name.
To remove students enter a Leave Date for the student and they will move to the history tab. You can Mass Assign a Group end date as well.