Gravity General Fund Non-Personnel Budgets

• Expenditure budget is detailed by line item, including the account code and budget allocation amount.
• Requested Budget Expenditures must balance to each site’s allocation.
• Program allocations (0629, 0633, 0635, 0657, 3300 etc.) must only be used for accounts of the same program code.

1. From the Matanuska-Susitna Borough School District website, select Employee Quick Links. At the bottom left column there is an icon for Gravity. 
2. The sign-in page should open automatically. You cannot be in your District google account. If you are, click on the circle with your first initial, top right of screen, and select guest.
3. Logging into Gravity:
   1. Munis username (AA011111@ad.matsuk12.us)
   2. A second log-in page will appear
      1. Munis username (AA011111)
      2. Munis password
   3. A terms page will appear, click “I understand”.
   4. In the popup box select your name.
4. The Gravity homepage will appear. 
   1. Select the Reporting box: 
   1. From the dropdown box select Budget. 
   2. A new box will appear, select Open. 
5. The box to the right is labeled “My Tasks” in the “Search object” cell enter your location number.
   
   a. Select the F100 - ### - LOC NON-PERSONNEL: DISCRETIONARY template (it should have a gear shift icon).
   b. Your location workbook should appear (this may take a few minutes with a “no data” message).
   c. Click on the less than arrow (<) in the top left column to minimize menu and to expand the workbook.
   
   d. Select F11 on your keyboard to maximize the area on your screen for your workbook. This hides the URL and Tabs. Selecting F11 again brings it back.
6. Select the hamburger next to Main Template, just above the grey pill boxes.
   a. Click on Load View
   
   b. Select SCHOOL PRELIMINARY.
   
       i. To save this as your default view, once selected go back to the Hamburger and select Save View As.
       ii. Select SCHOOL PRELIMINARY from the drop down, and hit tab.
       iii. Mark the box next to Default for Me, and then select Save. This should bring this view up the next time you open the Workbook.

1. The first section is the allocation calculations with total allocation for the site in the top gray row “Total per ADM 2026” column. 
   1. Feel free to click on the carrot of the top gray row to minimize this section. The total allocation will be ‘frozen’ at the top of the table and remain visible as you scroll down.
2. There is a balance check row ‘frozen’ at the bottom of the table. The column next to the Requested Budget 2026 is titled Requested Check. Once you start distributing your budget an amount will appear in the bottom row of this column. If the amount is green, there are still funds left to distribute. If the amount shows in red, funds are over budget. When the workbook is balanced there will be a black dash (-) in that field. Additionally, a green success box will flash quickly at the top right of the window once the budget is balanced.
   
   
3. Please remember that amounts that are given for a specific program, such as class fees or accelerated learning need to be distributed within that specific program.
4. If allocations are not available in the template, please see the email for a breakout of your total amounts.
   
   

1. You will allocate funds in the Requested Budget 2026 column. There are two ways to allocate:
   1. Type in the whole dollar amount for that account code. Do not use commas or periods.
      1. Amount can be adjusted by reentering or clicking with your roller bar in your mouse.
   2. Right click in the cell and select detail, this will open a new window where you can allocate specific purchase amounts within that account code.  
      1. Example: If the total for 420 Staff Travel is $20,000 in this screen, you can designate
         1. $10,000 to IB Training
         2. $7,000 to AAEYC Conference
         3. $3,000 to Principal Conference
      2. This detail screen will total and enter the amount allocated in the correct cell in the workbook. This information will also be saved for when you allocate your budget next year.
      3. You can add rows for more items, rank by priority, and add attachments to this page.
      4. Detailing the allocation will not obligate your funds, this is only a guide for how the funds are intended to be used.
2. Once you have completed entering the budget requests confirm that the workbook is in balance by verifying the Requested Check column is at zero (-), or that the amount in each program matches the total from your email.

1. Once the budget is balanced, click on the greater than arrow (>) on the upper left hand of your screen to bring back the menu that you collapsed at the start.
2. Right click on your location and select Workflow Step. Select Review. You will notice your Report Summary status will turn green. This will also inform Business Services that you have completed your budget and are balanced. 
   

Videos:

• Gravity for Schools
• Gravity for Departments

Helpful Notes:

• Workbooks can be exported to google sheets by selecting the XLSX icon in the top right corner above the row comment column 
• The grey pill boxes create collapsable subtotals within the workbook.
• The scroll bar at the bottom for scrolling across the page is hidden unless hovering over the exact area where it should be (above bottom total row). It will not appear if everything is visible on the screen. This is also true for the scroll bar to the right of the page to scroll up or down.
• Google sheets save automatically.
• The balance check at the bottom will remain at zero (-) until the first amount has been allocated.