Expense Claims ESS Mileage

Overview:

Mileage Reimbursements are tracked and entered through ESS.
My Mileage holds data for 45 days. Employees must submit their mileage monthly or they risk losing mileage data.
Mileage claims are reimbursed through Payroll.

My Mileage (Limited Staff have access to this application)See More

Step One is to get your mileage data from MyMileage.

Open Employee Quick Links and click My Mileage.

Click “MyMileage” tab.

Record total mileage traveled, located on left side of report, then click “Email Mileage to Me”.

In Outlook open “Mileage Export” email, click the Acrobat tab and “Convert to Adobe PDF”.

Rename mileage export file using the naming convention “Month Mileage Year” and save to desktop.

You can now move to Step Two, below.

Employee Self Service (Munis Self Serve)See More

Step Two is to submit your mileage claim in Munis Self Serve.

Open MUNIS Self Service and sign in with your Active Directory information.
Click “Expense Reports” in the right-hand menu.
To add a new claim, click Add Claim or Add a New Claim.
On the New Claim Page:
1. Select [YEAR] CALENDAR YEAR MILEAGE IN DISTRICT as the “Claim Type”
2. Enter your Department, description (such as “Aug Mileage 2020”), and start/end date.
3. Click “Continue.”
On the Expenses and Receipts Page, review the details at the top of the screen. If necessary, click “Edit Details” to update the information.
To add mileage lines:
1. Click on the plus sign next to “Unit Expenses”.
2. Click “Add an Expense.”
3. From the window that pops up:
1. Choose “[YEAR] Mileage ID” as the Expense Type.
2. From the My Mileage Report enter the total miles traveled.
3. Date incurred will be the last day of travel for this claim.
4. Comments box enter the title of your mileage report.
5. Click “Save Expense.”
Repeat step 6 for homebound visits or locations traveled with no District ID reader card.
Click on “Attach supporting documents”, choose File, and upload the PDF mileage report.
To save your claim and add to it later, click “Save For Later” at the bottom of the screen.
To update the claim later:
1. Sign into Employee Self Service, and select Employee Self Service > Expense Reports from the right-hand menu.
2. Click the claim ID number.
3. Click “Update” to add to the claim. Repeat step 6.
To submit your claim, click “Review.” Verify the claim information. Then click “Submit Claim.”