Course Share Process

Overview:

The Course Share Process is in place for students that are interested and approved to take courses at another school in MSBSD. This process applies to all High School students as well as 8^th grade students that are taking courses at a High School.

Best Practices Guidelines: Maximum of 2 courses per semester, 3 with exceptions

Course share requests are now input and recorded in Synergy (as of SY24-25). Requests will be input via the Additional Schedule screen and a task notification can be prompted for registrars.

CURRENT LOGIN:

User: course

Password: courseshare

Determining Sections With Availability:See More

Instructions:

In Synergy, navigate to: Synergy SIS > Analytics > Synergy Analytics Homepage
Using the menu (3 lines under the Analytics header), select: Schedule
Select: DW Course: Top Grid: DW Course Availability: All sections DW that have open seats
Make note of the Section ID/Title of the sections to input a request for

Inputting A Course Share Request (For A Student To Attend A Course At Another Site):See More

Instructions:

In Synergy navigate to: MatSu > Schedule > Additional Schedule
Locate the student to input the request for
In the grid: MSBSD Course Share Request: Click the Add button (as many times as needed if the student is requesting multiple courses)
Input the required criteria:
1. Date of Request
2. School for requested course share
3. Course ID/Section ID/Section Title/Term/Period
4. Note: Fields: Decision/ Decision Made By/Decision Date are for the school of the requested course share – please leave blank for processing purposes
To trigger a task notification your site Registrar: change the field: To Enable the WF please mark Pending: Pending School Approval

Monitoring Pending Course Share Requests For Your Site:See More

Instructions:

In Synergy, navigate to: Synergy SIS > Analytics > Synergy Analytics Homepage
Using the menu (3 lines under the Analytics header), select: Schedule
Click on: DW Course: Middle Grid: Course Share: Requesting
1. Shows all course share approvals:
1. Columns: Enrolled / Scheduled will indicate if the student is concurrently enrolled at the requested site and/or scheduled into the requested course
2. Approved (to mark as ‘Approved’, please see below). Note the student name(s)/ID(s) by downloading the file

Marking A Course Share Request As Approved (Or Denied)See More

Instructions:

Use a designated DW Login:
1. User Name: course | Password: please check KB article for current password
In Synergy: Verify your focus is set to the site the course share request originated from
Navigate to: MatSu > Schedule > Additional Schedule
Locate the student
In the grid: MSBSD Course Share Request: adjust the following fields, as necessary:
1. Decision (Approved/Denied) / Decision made by / Decision Date / Comment
To trigger a task notification to the site Registrar (from the requested site): change the field: To Enable the WF: when completed to change to Complete: Complete

Monitoring Your Site Course Shares That Are Pending/Completed For Other Sites:See More

Instructions:

In Synergy, navigate to: Synergy SIS > Analytics > Synergy Analytics Homepage
Using the menu (3 lines under the Analytics header), select: Schedule
Click on: DW Course: Middle Grid: Course Share: Monitoring
1. Shows all course share approvals for your students
2. Columns: Enrolled / Scheduled will indicate if the student is concurrently enrolled at the requested site and/or scheduled into the requested course

If this did not solve your problem, click the Request Service button below to work with a technician.

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Course Share Process

Overview:

Determining Sections With Availability:See More

Instructions:

Inputting A Course Share Request (For A Student To Attend A Course At Another Site):See More

Instructions:

Monitoring Pending Course Share Requests For Your Site:See More

Instructions:

Marking A Course Share Request As Approved (Or Denied)See More

Instructions:

Monitoring Your Site Course Shares That Are Pending/Completed For Other Sites:See More

Instructions:

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