ArbiterGame User Guidelines
This guide
will take you through the basics of ArbiterGame and cover features you might
encounter in your daily use. When you first login your games page will be
empty. You will need to add your games. Be aware that when adding games it
is possible to create duplicates. You will get a warning if you are going to
double book a team or a site. However, that warning can be bypassed. If you get
a warning make sure you understand why before you bypass it. We have also added
an option to import games in mass. Those instructions are not included in this
guide, but are available on the Support page.
Adding Games
1.
Click “Create
New”
2.
Select “New Game”
3.
Select your team
from the “Match-up” drop down. At this point, all team defaults will be set.
4.
Select your
opponent, mark the game as home or away, and make any changes to the default
settings.
5.
Now make your
other setting for the game. You can select a facility request (home team only),
transportation, or officials (home team only). You must select these options
in order to display the appropriate icons on the schedule page.
6.
You will also
have the option to “Publish” games. This will send your game info to ArbiterLive
or MHSAA that will post the game information for the Public.
7.
Click “Create Game”
at the bottom of the page, to return to the Games page. If you select the “Create
Game & New” option you will stay on the Add Game page with all of your
current selections persisting and ready for the next game.
Note: To be more efficient when adding games, try adding all
home games for a team and then all of the away games using the “Create Game and
New” option. That way, you only have to change the opponent and date for most
games.
Editing Games
Changes to games will create a Game Change request, meaning
that your opponent must approve the change. In most cases, your opponent will
already be aware of the change and this simply notifies them of the change.
The changes that create a Game Change request are site (not sub-site), date,
time, or game status.
To edit a game follow these steps:
1.
Click on the link
for your team on the game;
2.
Make any changes
that you need;
3.
Click “Save Game”
at the bottom of the page.
Notes: You can only edit games that you have accepted and
that do not have a pending game change request. You can however accept a game
from the edit game screen or even revert a game change. If those are possibilities,
they will show at the top of the edit game screen.
Publishing Games
You also
have an option to publish your games. This feature will send game information
to the ArbiterLive or MHSAA (currently this is the only 3rd party we
are working with to make games public). This is where parent will go to see
game info. When you create a game you will have the option to set the game as
published or not published. You can also publish and un-publish games from the
Games List page by clicking the red or green icon below the game information.
Navigating the Games List
You will have a few views to choose from. List view will list
all your games grouped by date and then by time. Month view will show you your
games in a calendar view. Week view will show you each day in the week and
lists games by time, and Day view will show you the whole day hour by hour.
List view has a few filters on the left hand side you can
choose from to see just the games you want to look at. The games will be
listed, and to the right of that four icons. The first icon represents contract
status, the second icon represents transportation status, the third icon
(shaped like a pin) represents site status and the last icon represents the
officials’ status.
The color of the icons indicates the game’s status. Green indicates
all tasks have been completed. Yellow means that another party needs to take
action in order to complete and red means that you have something more
to do in preparation for this game.
Using the contract as an example, after entering a game the
contract icon will be yellow, because your opponent needs to accept the
contract. However, when your opponent logs in, they would see it as red
because they need to take action on the contract for that game. Once your
opponent accepts the contract then you both see it as green because both
parties have accepted it. If the game is edited the icon would revert back to
yellow for you, and red for the opponent.
Both Home and Away teams can enter games. However, both teams
must accept the game contract before it can be considered valid. For this
reason you will occasionally have a new game on your schedule that has a red
contract icon. You can then accept or decline the game that has been proposed.
Managing Contracts
If your opponent adds a game before you then it will automatically
show up on your games page. The contract for these games will be red until you
accept the game. Click on the red contract icon for the game and confirm that
the settings for the game are correct. If they are not correct, you can call
your opponent’s AD and they can make the change. You can also decline the game
if it was entered in error. If everything is correct then you can accept the
game, which will mark it as green on your schedule as well as your opponent’s.
Once you have accepted the game you will need to click on the
game to set up facilities, transportation, or officials for that game. This is
important for two reasons. First, if you need an assigner to get officials for
the game (if you are the home team this is how you send games to the assigner).
Second, until you set up what you need for the game the icons on the schedule
page will remain dashes (indicating that it’s not needed for that game).
Notes: When you enter a game you agree to the contract for
that game.
The contract icon will appear in red if your team is double
booked.
Tracking Transportation Requests
1.
From the games
list find your game;
2.
Click the Bus icon;
3.
Click “Sent for
Approval”. This will turn the icon yellow to indicate that you have sent the
request to the transportation officer.
4.
Once you receive
approval, click on the bus icon and click the request as approved to mark it
green.
Tracking Facility Requests
In
ArbiterGame you can track facility requests and site availability
1.
From the games
list find your game;
2.
Click the Pin
Point icon;
3.
Click “Sent for
Approval”. This will turn the icon yellow to indicate that you have sent the
request to the facilities manager.
4.
Once you receive
approval, click on the Pin Point icon and click approved to mark it green.
Notes: The
site pinpoint will appear in red if the site has been double booked or has not
been sent.
Managing Officials Assignments
Some schools
also assign officials to their games. When that is the case the Game will need
to be marked “Assigned by School”
1.
Create a new home
game (Assigning officials is only available to the home team)
2.
Under the
“Officials” header, change “Assigned by” to Assigned by School
3.
Select the number
of officials needed for the game. 
4.
Click “Create
Game”
5.
You will now be
back on the Games page. Click the officials Icon for the game
6.
The game will
open and you will see slots for each official needed for the game
7.
Click “Assign”
and select an official to assign to that game.
8.
Repeat step 7 for
each position on the game
You can also add and remove positions
from a game. To add a position to the game click the Officials icon and click
the add position button. To remove one click the trash can icon next to it. You
will be asked to confirm the removal. It will let you remove an assigned
position. When you do, an unassigned email will be sent. Removing all officials
from a game will result in it being changed to “no officials required”.
Note: The
officials icon will be yellow once you have assigned all officials or if you
have an assigner getting the officials for you (since you’re waiting on someone
else). Regardless of how the officials are assigned, once all positions have
been accepted the icon will turn green.
Filtering Games
On the left hand side, you can select options for filtering games. If you
select two items that are within the same area then all games in either option
will appear. For example, if you select softball and baseball under the sports
area then you will get all softball and baseball games. However, if you select
an option from two different areas, then you will filter games that match both
selections. So from our previous example, if softball and baseball were
already selected and I chose varsity, then I would see varsity softball and
baseball games only. To remove a filter option just click on it again.
After selecting your filter options the number of games that
match the filter displays at the top of the screen. By default, the filter is
set to show you games in the next ten days.
Sorting Games
To sort the
games in a different order, click on a sort option at the top of the page.
This will sort it by that option in ascending order. If you want to sort it in
descending order simply click on the same option again.
Coordinating games with an ArbiterOne
Assigner
When a game
is created in ArbiterOne using teams in ArbiterGame, the game will show up on
your Schedule tab. For both Home and Away Teams the contract will be red as
neither of you have seen the game before. In this case the Assigner will need
to assign officials. When this is the case the Officials Icon will be yellow.
You can
click on the icon and see details about the officials working the game.
When all
officials have accepted the game assignment the icon will turn green.
Additional Notes
Since not
all schools will be using ArbiterGame, you will be able to mark that a contract
has been taken care of outside of ArbiterGame. This enters your name as the
person who accepted the contract.
If you make
a change to a game that is being assigned in ArbiterOne, the Assigner will need
to accept the change to make sure the officials know about it. To let you know
if the Game Change has been accepted the Officials Icon will be yellow, even if
the officials have accepted the game.
Practices and Events
You can also
add Practices and Events to your schedule. To do this go to the Schedule tab
and click the “Add New”. This will display a drop down.
Click on New
Practice or New Other Event and you will be taken to the appropriate screen.
From here, adding the information will be the same as adding a game with the exception
that there will be no away team. Also Events has the option of naming the
event. This will take the place of the sport and level on a game. Events