Overview:
- Renee Valdez (Facility Coordinator) receives all requests and activates all schedules. You can email her at Renee.Valdez@matsuk12.us.
- If you wish to confirm an event, or report a problem during an event, please contact the facility foreman.
- Additional information can be found on the Community Use webpage, while scheduling instructions can be found in this article.
How do I submit a request for an event?
You can find instructions in the "Facility Use – Brightly" article.
Do I need to submit an event request on Brightly if the event is being held during a regular school day?
No.
When do I need to submit an event request?
Any time you are organizing an event outside of the regular school day.
Can I schedule events on No Kid Days (e.g. conferences or professional development)?
Generally, these days are listed as no-event days. If you need to hold an event on one of these days, please contact Renee.
When does heat/lighting (i.e. automation) activate for events?
Heat comes on 1 hour before setup, and turns off at event end. (Non-athletic events only.)
Building and parking lights turn on 1–2 hours before setup, and 1 hour after event end.
What are the rules for using District facilities?
The conditions of use can be found in School Board resolution AR1330.
What fees are charged for using District facilities?
For most events, the building use fee is $60/hour, and the custodial fee is $30/hour.
A full list of fees can be found in School Board resolution BP1330.
Can facility use fees be waived?
A building fee waiver request is available. This must be approved by the Assistant Superintendent.
There is no waiver for custodial fees, and a custodian/employee must always be present for all events scheduled outside of the regular school day.
What notes should I leave in the event description?
Include any information that might be helpful or necessary for staff to prepare your event. This includes:
- Specifying if a sports event is a practice, game, or tournament.
- If your event has a long set up time, or the space you are reserving does not require heat/lighting.
- If you require a room that is not in the room list.
- etc.
Additionally, overnight facility use must always be listed in the event description and task.
How do I schedule a recurring event?
You can schedule weekly events by choosing "Repeat Weekly" under "Location & Time."
Additionally, you can change how often an event repeats by clicking on the pencil next to "Multiple-Day Options."
Please note that the "Repeat Every #" option does not control how many days/weeks/months an event lasts, only the number of days/weeks/months between each event. For example, an event set to "Repeat Every 2 Week" would repeat every other week (biweekly).
What if my event takes place across several, different days?
As many days and different times as necessary can be selected by choosing the "Non-Consecutive Dates" option, which can be found in the "Multiple-Day Options" menu under "Location & Time."
If you are putting in an event in Arbiter that flows to Brightly you do not have to go into Brightly to approve it. Brightly will activate anything from Arbiter automatically.